AD Exam & Coord (CIPS)
Last Date: Wednesday, January 25, 2023  
Job Detail   
Job Ref #: Job/4517/01/12/2023
 Age Limit: 30  - 40
Experience: 05 years' experience in relevant field.
Posted Date: Thursday, January 12, 2023
Salary: Market Competitive
Job Description:
Qualification / Experience
MS in Management / Engineering / Education from any HEC recognized university.
05  years' experience in relevant field.
Key Responsibilities
- Serve as primary point of examination, operational and administrative contact for internal and external constituencies (including student affairs and admissions)
- Preparation and maintenance of academic and examination calendars and examination schedules in consultation with the PCS faculty and administration
- Ensuring efficient management and supervision/invigilation of the exam room environment
- Ensure that students are given all the necessary relevant information about examination entries, the dates and times of the examinations, conduct during examinations and the collection of results and certificates.
- Managing the examination entry process, including gathering information from respective faculty to ensure that students’ examination entries are made correctly and on time, making amendments/withdrawals etc.
- Submission and communication process of examination results, accurately and on time; including necessary coordination with LMS coordinator and DDs (Admin and Exam) NIPCONS
- Ensuring all entries are processed in accordance with the NUST examination regulations and deadlines.
- Provide information related to examinations in a required format for effective examination analysis immediately after results have been received and processed
- Deal with issues relating to course withdrawal, change of courses, appeal, special consideration, and other-related administrative issues
- Administration and organization of all aspects of External Examinations (particularly in case of PhD external evaluations), including GEC meetings and 6-Monthly PhD Progress Reviews
- Make sure that the forms relating to examinations/GECs/thesis defence etc. are ready in time
- Administration, scheduling and organizing of MS/PhD thesis defence, FBS and DBS
- Provide and keep relevant data in respect of fees and late fees to the relevant NUST Dte
- Keep up to date with the necessary policies, procedures, rules and regulations laid down by the NUST.
- Maintaining and verifying students’ academic credential records while ensuring confidentiality and integrity
- Maintaining a display notice-board containing the necessary information for the both MS and PhD students
- Performing duties related to convocation and also facilitating students in obtaining clearance/transcripts after the competition of MS/PhD degrees
- Supporting and assisting with the planning and executing various special events (e.g., Seminars, conferences, coverage, press releases, printing, and dispatch of conference reports etc.)
- Be required to carry out other reasonable additional duties as may from time to time be determined by the Associate Dean/HoD
Terms & Conditions
- Candidates are required to attach scanned copies of their documents (Academics / Professional) along with their CVs.
- Last education certificate/degree must be attested/verified by HEC. 
- Candidates may be considered ineligible for the post due to any of the following reasons:
- 3rd Div in academic career / weak academic profile.
- NUST employees with less than two years’ service with NUST and / or absence of NOC from Head of Institution.
- In process of pursuing a required degree.
- Medically unfit. 
- Only selected candidates will be contacted and issued offer letter. 
- Candidates serving in Govt departments, Armed forces may apply through their respective parent department / organizations. Late / incomplete applications will be ignored. Only short-listed candidates will be considered / called for test / interview and no TA / DA will be admissible.
- NUST reserves the right to cancel, modify / terminate the recruitment programme due to any reason, without notice, at any time.